Supply Organization Made Simple

Organizing a new space or reorganizing to maximize existing space can be a time consuming and overwhelming task.

Like any big job, having the correct tools and resources can simplify the project. Whether it’s a medication room, supply storage room, picking area, office, pharmacy, nursing station, or a refrigerator, some careful planning and work with professionals who offer storage and supply products and services can really help simplify your project. 

Important Tips for Supply Organization Projects

1. Solicit input and ideas from the personnel who will be working in the area – Who better to assist with the layout and workflow than the people who will be working in the area?
2. Think about today’s needs as well as future needs – Things change quickly. Create a space flexible enough to adapt to future needs of supplies and changes due to technology or new equipment.
3. Replenishment should be easy – It should be clear what areas need replenishing, and all bins, shelving, totes, etc. should be easily accessible.
4. Labeling is a must – Everything that holds a supply should be neatly labeled (barcoded if using barcode technology) to prevent supplies from being stored in the wrong location. Supply mix-up is an accident waiting to happen, so good labeling is important to prevent errors.
5. Maximizing all space – It’s no secret that space is a premium and best utilizing the space you have is a must. Plan how all floor and wall space can be used so you do not end up with dead space.
6. Make sure your supplies fit – Whenever possible, select the correct storage accessory to make sure the size and quantity of supplies fit. Make sure you do not have supplies overflowing into other containers or jammed in spaces where they can be damaged.
7. Workflow – Layout your area to minimize extra steps and movement to collect supplies. This minimizes fatigue, saves time and improves flow.
8. Consider color coding – Color coding is a great way to organize supplies by type, department, use, strength, size, and also helps segregate high alert or hazardous types of supplies. A well-implemented color coded system can help reduce errors while stocking and retrieving supplies.
9. Permanent or mobile – Will supplies always remain in the same spot? If so, consider a permanently mounted storage structure. Mobile storage units offer the flexibility to move items quickly and easily for cleaning, delivery, and supply or space changes.
10. Team up - It is important to find a company that offers a large variety of product solutions, has experience and will assist with ideas and recommendations that help you achieve your desired outcome.

These 10 tips are only the beginning for taking on a supply organization project, but are important tips for making your project simple. With a wide selection of supply and organizational solutions, FREE 3D Design services, evaluations and personal service, Health Care Logistics is the perfect partner for your next project.